Public Records Exemption Requests

As a convenience and assistance to you, the necessary forms are located below. Even though the use of these forms is not mandatory, their use is encouraged and recommended. These forms have been designed to ensure the timely process of your request. Failure to provide complete and accurate information in a legibly written request may result in the inability to process the request. Additionally, please be aware that copies of the public records may have been disseminated prior to your request.

All requests must be signed, legibly written, and delivered by mail, email, fax, or in person at:

ST. JOHNS COUNTY CLERK OF COURT
ATTN: RECORDS MANAGEMENT
4010 LEWIS SPEEDWAY
  SAINT AUGUSTINE, FL 32084
EMAIL: reccoc2@sjccoc.us
FAX: 904-819-3692

Request to Redact Exempt Personal Information

Notice:

Section 119.071(2), (4) and (5), Florida Statutes, require public agencies, including the Clerk and Comptroller’s Office, to redact certain personal information from public records upon written request. The provisions pertain to personal information about certain individuals, including victims of violent crime, law enforcement officers, firefighters, judges, magistrates, assistant state attorneys, assistant public defenders, assistant criminal conflict and civil regional counsel, and child abuse investigators. This procedure for redacting information pursuant to Section 119.071(2), Section 119.071(4), and Section 119.071(5), Florida Statutes is addressed to non‐court records.

Important Things You Should Know:

  • The statute specifies what individuals are eligible to request redaction and what type of information is eligible for redaction.
  • The person making the request must provide the information that is to be redacted and identify the documents to be redacted. The request applies only to the information and documents actually listed, and does not apply to information and documents not listed or documents received by the Clerk and Comptroller’s Office at a later date. For those documents, an additional request must be submitted.
  • A separate request must be submitted for each person seeking redaction. For example, a law enforcement officer, their spouse, and their children are all entitled to redaction. However, individual requests must be submitted for the officer, the spouse, and each child. If a child is younger than eighteen, the officer or the spouse must sign the child’s requests. Children eighteen and older must sign their own requests.
  • The statute protects former law enforcement officers, but not former spouses. Therefore, a person formerly married to a law enforcement officer may file a redaction request on behalf of the officer’s minor children, but may not file a request on their own behalf.
  • The statute does not authorize redaction of legal descriptions of real property or of Post Office box numbers.
  • This request is only for non-court records maintained by the St. Johns County Clerk of Court and Comptroller’s Office.

Form:

 pdf icon Request to Redact Exempt Personal Information

 

Request for Redaction of Social Security and Financial Account Numbers

Notice:

In accordance with Section 119.0714, Florida Statutes, any person has the right to request the Clerk or County Recorder to remove his or her social security, credit card, charge card, debit card, and/or bank account number(s) from an image or copy of an Official Record that has been placed on such Clerk’s or County Recorder’s publicly available internet website.

Important Things You Should Know:

  • The holder of the social security, credit card, charge card, debit card, or bank account number(s), or the holder’s attorney or legal guardian must submit the request for redaction.
  • The person making the request must identify the documents to be redacted. The request applies only to the documents actually listed.

Form:

 pdf icon Request for Redaction of SSN and Financial Account Numbers

 

Request for Removal of Documents from the Publicly Available Internet Website

Notice:

In accordance with Section 28.2221(5), Florida Statutes, any person has the right to request the Clerk or County Recorder to remove an image or copy of a public record, including an official record, from a publicly available internet website if that image or copy is of a military discharge; death certificate; or a court file, record, or paper relating to matters or cases governed by the Florida Rules of Family Law, the Florida Rules of Juvenile Procedure, or the Florida Probate Rules. Any such records made available by the Clerk or County Recorder on a publicly available internet website prior to June 5, 2002 must be removed if the affected party identifies the record and requests that it be removed.

Important Things You Should Know:

  • The affected party must submit the request.
  • The person making the request must identify the documents to be redacted. The request applies only to the documents actually listed.

Form:

 pdf icon Request for Removal of Documents from the Website

 

Request for Permanent Removal of Military Discharge Documents

Notice:

In accordance with Section 295.186, Florida Statutes, any veteran of the United States Armed Forces or his or her widow or widower, attorney, personal representative, executor, or court appointed guardian has the right to request that a county recorder remove from the official records any of the following forms recorded before, on, or after the effective date of this act [05/30/2002], by or on behalf of the requesting veteran: DD-214; DD-215; WD AGO 53; WD AGO 55; WD AGO 53-55; NAVMC 78-PD; and NAVPERS 553.

Important Things You Should Know:

  • The affected party, their widow or widower, attorney, personal representative, executor, or court appointed guardian must deliver the request in person and provide appropriate identification.
  • The person making the request must identify the documents to be removed. This request applies only to the following forms: DD-214; DD-215; WD AGO 53; WD AGO 55; WD AGO 53-55; NAVMC 78-PD; and NAVPERS 553.
  • Once removed, no record of the document will exist in the official records of the county. This process is permanent and irreversible.

Form:

 pdf icon Request for Permanent Removal of Military Discharge